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Old 2nd May 2011, 03:21 PM   #1
sofos
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Formatting Text in e-mail:

Hey, I have the following question that seems simple enough, yet I can't find a solution:

I want to send an e-mail, that on top will have the following format:



I have Open Office at this PC and of course I can do that with at least 3 different ways. The problem starts when I copy the above text to an e-mail client:

Windows live mail: The format is completely lost, if I format it again and I send it the text that is aligned to the right moves to the next lines, because the width of the window of the reader hasn't obviously the same length with the one I created.

Thunderbird. When I copy the text the format is not lost, but when I send it it appear wrongly.

Opera e-mail client: The text that is right aligned doesn't extend to the end of the window.

IMP (Horde) Same thing, the text that is aligned to the right moves to the next line.

I guess either Windows cannot copy-past correctly from OO (not tested yet MS Office for an obvious way- don't have Office installed), or I have to format window width, or smth similar to the e-mail clients.

Any other way to force the text to keep the predefined format, regardless of the width of the window and the width of the rest of the text that goes below? I mean such a thing has to be very easy.

Another option would be to send it as an image, like a company logo, but (I guess) most people block images to e-mails.

Hope you can understand what I mean.

Thanks
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Old 2nd May 2011, 05:23 PM   #2
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I don't think tab stops and indents are supported in email.

I would make a html doc in OO, use a table with no border style and set the table width/alignment to the desired value.
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Old 2nd May 2011, 05:47 PM   #3
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For formatting like that, it's going to need to be done in a table (as html.) Something like
Code:
<table style="width: 100%;"><tr><td>Info to be left aligned</td><td style="text-align: right">Info to be right aligned</td></tr></table>
It would likely be less of a headache to just find a different way to format the information, you haven't even got to the part where you find out every single email client interprets the email differently as well
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Old 3rd May 2011, 08:06 AM   #4
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Borderless table in HTML would be the best way I think since most clients support HTML emails. Make a table, no border, 100% wide with 1 row and 2 columns, then set the left cell to left align and the right cell to right align.

If borderless doesn't work and shows like a dotted outline of the table try a bordered on with white (or background coloured) lines.
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Old 3rd May 2011, 08:36 AM   #5
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We use the, much despised, PDF format to send documents like that at work. There are plenty of apps that let you 'print' to PDF such as CutePDF.
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Old 3rd May 2011, 09:36 AM   #6
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At least PDF is an open standard now.

People keep sending me word documents, which annoys me a lot more.
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Old 3rd May 2011, 10:58 AM   #7
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OpenOffice actually lets you export to PDF directly which I use all the time at work.
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Old 3rd May 2011, 02:54 PM   #8
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Many thanks for all your responses

I went with html table as you described and it worked fine.

PDF looks beeter and it is very easy to export from OO, but you mean as attached right?

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Old 4th May 2011, 04:22 AM   #9
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Yes, as an attachment.

I don't use Adobe's horrible bloatware reader though, I'm on Foxit reader at the moment.
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Old 4th May 2011, 08:09 AM   #10
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Foxit here too, much lighter.
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Old 4th May 2011, 08:34 AM   #11
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Also Foxit here, although I just picked the first decent looking PDF reader that wasn't Adobe.
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Old 4th May 2011, 10:55 AM   #12
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I tried Sumatra PDF but it had some issues rendering our invoices so I binned it for Foxit.
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Old 4th May 2011, 11:58 AM   #13
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PrimoPDF is another good PDF printer.
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